---
title: Create a backfill for a job
slug: create-a-backfill-for-a-job
docTags: 
createdAt: 2022-06-17T17:44:30.000Z
---

You can backfill directly from the **Org Chart** to reflect that you intend to replace a current employee. When you backfill, the employee remains on the **Org Chart** until terminated and a new open job is created with a start date of two months from today's date, rounded down.

:::hint{type="warning"}
When a backfill should not display to the rest of your ChartHop organization, be sure to set **Sensitivity** to **Highly sensitive** so that only recruiters with Sensitive access can view the open role. [Learn more.](https://docs.charthop.com/sensitive-data)
:::

![Adding a backfill from the Org Chart](https://api.archbee.com/api/optimize/CXAjUAezd9VEEVQBIYmdw/2mg-3PFfSKuQce9puETSy_screenshot-2024-01-19-at-33636-pm.png)

To add a backfill for a job:

1. From the left sidebar, select **Org Chart**.
2. On the **Org Chart**, select the person to backfill.
3. In the Profile Summary, from **Edit job** menu, select **Backfill**.
4. In the **Backfill job** dialog, edit the job information copied from the backfilled employee as follows:
   1. **Structure** - General information including title, department, and location.
   2. **Compensation** - Compensation information including salary and bonus.
   3. **Recruiting** - Recruiting information including hiring status and target start date.
   4. **Description** - A general description of the role.
   5. **Custom fields** - Any custom data added by your organization, if available.[ Learn more.](https://docs.charthop.com/custom-fields)
5. Select **Save to Primary**.
   A new backfill appears on the **Org Chart**.

:::hint{type="info"}
You can also create a backfill from the **Data Sheet**. To do this, in the row menu (⋮) on the left side of the row for the person to backfill, select **Backfill**.
:::

### Backfill a person who has left your org

You can create a backfill for a person who has left your org. To do so, use the date slider at the top of the **Org Chart** to go back to the person's last day. Then, add a backfill. The backfill appears in your current ChartHop **Org Chart**.

### Viewing historical backfills

ChartHop saves backfill information for every position. This information is Sensitive ([learn more](https://docs.charthop.com/sensitive-data)). You can view information about which jobs were backfilled and by whom in two ways:

- On the **Org Chart**, go to a person's profile and open the **Job History** tab to view all historical backfills for a job.
- On the **Data Sheet**, go to **Select columns** > **Recruiting** and select **Historic Backfill** to view the most recent backfill for a job.

:::hint{type="warning"}
On the **Data Sheet**, you can also use **Backfill For** to view the most recent backfill for an open job. This field is Org Public, but is cleared when a person is assigned to a job.
:::

### Reporting on the previous person's pay

Once a role is backfilled, you can compare the new hire's pay against what the previous holder earned in that same role. Add the **Historic Backfill** field to a report and pull `historicBackfill.baseComp` next to the current `baseComp` to see the difference. See [Compare current vs. previous pay with Historic Backfill](https://docs.charthop.com/compare-current-vs-previous-pay-with-historic-backfill).

:::hint{type="info"}
[Packages](https://www.charthop.com/pricing/): **Basic** | **Standard** | **Premium**

[Roles](https://docs.charthop.com/user-roles-and-permissions): Owner | Org editor | Recruiting editor
:::