Greenhouse



The Greenhouse app syncs with Greenhouse Applicant Tracking Software.

With this app turned on, ChartHop's open jobs list becomes the single source of truth for all of your open jobs. Recruiters, hiring managers, financial planners and team leads can all look at ChartHop for a real-time view of which roles are open and how recruiting is going.

Matching Jobs

In Greenhouse, a "Job" represents a particular position and a job can have any number of "Openings" (or reqs). Each ChartHop open job should correspond to exactly one job opening in Greenhouse.

Internally, ChartHop stores the Greenhouse job and opening as the greenhouseId custom field, separated by a slash, e.g. 123/456 means Greenhouse job id 123 and opening id 456.

If an open job on ChartHop does not have a greenhouseId field set, the app will match jobs by comparing names and locations. For example an open Software Engineer job in ChartHop in New York will look for a job in Greenhouse named Software Engineer also in New York. If the app can't find a job on the Greenhouse side that matches, it will create one.

ChartHop to Greenhouse Sync

ChartHop will only sync open jobs for which Recruiting status is set to Active. Whenever a change is made to a job, or Recruiting status is changed either from or to Active, the state of the job will be synced to the corresponding Greenhouse job opening. The app will send an email notification when either opening or closing a job req on Greenhouse.

Greenhouse Recruiting Data

On a daily basis, ChartHop will pull recruiting metrics back from Greenhouse. This information, per job opening, includes:

• Applicants (Total)
• Applicants (Active)

The above metrics will be used to forecast start dates.

Greenhouse Hires

When a hire is made in Greenhouse, ChartHop is automatically notified via webhook. The job opening that was hired is set to Pending status, and the person who has been hired is scheduled as a hire in that job on their start date.

API Key Setup Instructions (Harvest API)

From Greenhouse, create a new Harvest API Key from the API Credential Management page in Settings.

The Harvest API key should have the following permissions:

• Applications
  • GET: Retrieve Application
  • GET: List Applications
• Candidates
  • GET: Retrieve Candidate
  • GET: List Candidates
• Departments
  • GET: Retrieve Department
  • GET: List Departments
  • POST: Create a new department
  • PATCH: Update a department
• Job Openings
  • GET: List Openings For a Job
  • POST: Create openings
  • DELETE: Delete openings
  • PATCH: Edit openings
• Job Posts
  • GET: List Job Posts
  • GET: Retrieve Job Post for Job
  • GET: List Job Posts for Job
  • PATCH: Update job posts
• Job Stages
  • GET: Retrieve Job Stage
  • GET: List Job Stages
  • GET: List Job Stages for Job
• Jobs
  • GET: Retrieve Job
  • GET: List Jobs
  • PATCH: Update Job
  • POST: Create a new job
  • PUT: Replace hiring team
• Offers
  • GET: List Application's Offers
  • GET: Retrieve Application's Current Offer
  • GET: Retrieve Offer
  • GET: List Offers
• Offices
  • GET: Retrieve Office
  • GET: List Offices
  • POST: Create a new office
  • PATCH: Update an office
• Users
  • GET: Retrieve User
  • GET: List Users
  • GET: List User Future Job Permissions
  • GET: List User Job Permissions
  • GET: List Pending Approvals
  • PUT: Add a job permission
• User Roles
  • GET: List user roles

Paste the API key that is generated into the Greenhouse Sync configuration on ChartHop.