Use these templates as a starting point — but please customize them before sending. Fill in the bracketed sections, remove any features your organization hasn't purchased, and make it sound like you. The more personal it feels, the more likely employees are to actually log in.

Subject: We're launching ChartHop — here's your invitation

Hi team,

Starting today, [Company] is rolling out ChartHop — and we're really excited about this one.

We brought ChartHop in because [insert your why — e.g., "we wanted one place for everything people-related instead of five different systems" / "we wanted to give every employee more visibility into the org" / "we wanted a better way to run performance reviews and actually act on engagement feedback"]. After using it on the HR side for a while now, we can't wait for you to get your hands on it.

You'll receive your invitation to log in shortly. When you do, start by updating your profile — it takes five minutes and it makes a real difference in how connected we feel as a team.

More to come as we get rolling. Questions? Just reply to this email.

[Your name] [Title]

Subject: Something we've been working on for you 💙

Hi [Company] team,

We've been building toward this for a while, and we're really happy it's finally here.

Today we're launching ChartHop — a platform we chose specifically because [insert your why]. Whether you're looking up a colleague, completing a performance review, sharing feedback, or requesting time off [remove if not applicable], it's all going to live in one place now.

We know a new tool can feel like one more thing. But we genuinely think this one will make your day-to-day easier — and we wouldn't be rolling it out if we didn't believe that.

Your invitation is on its way. When it arrives, log in, look around, and send a Shoutout to someone who deserves one. That's it for now.

[Your name] [Title]

Subject: 🎉 ChartHop is live — log in and you could win

Hi team,

ChartHop is officially live — and to celebrate, we're making it a little competitive.

Here's the challenge:

First [X] people to do all three win [gift card / prize].

ChartHop is where [Company]'s people operations will live — from [performance reviews and goal setting] to [engagement surveys] to simply finding out who does what across the org [customize to your features]. We'll share more about everything it can do over the coming weeks.

For now — go explore.

[Your name] [Title]

Subject: ChartHop is live — a quick note for managers

Hi [managers / team],

We're launching ChartHop to the full company this week, and we wanted to give you a heads up on what this means for you specifically.

As a manager, ChartHop gives you a real home base for your team. You'll have your org chart, your team's profiles, and your HR processes — [performance reviews, goal tracking, engagement results, compensation planning, headcount planning — remove what doesn't apply] — all in one place instead of scattered across emails and spreadsheets.

We think it's going to make your job easier. And your team is going to love having access to it too.

Your invitation is on its way. Start by exploring your team in the org chart — and if you have questions, we're hosting office hours every [day] at [time] for the first few weeks.

[Your name] [Title]