---
title: Maintaining time off
slug: maintaining-time-off
createdAt: 2024-02-09T17:46:58.707Z
---

After launching your policy, use these tools to manage Time Off in ChartHop: 

## Edit a time off request

As an admin, you are able to edit time off requests for anyone in the organization. 

To request time off:

1. Find the right person whose time is off. Go to their **Time off** tab. 
2. Find the time off request to edit, click the check box next to it and select **Edit. **
3. Make any of the following updates: 
   1. Time off policy
   2. Start Date / End Date
   3. Note
4. Click **Save** to save the update. Note that the previous request will not be saved. 

Employees can also self-serve and [edit future time off requests](docId\:y6XnkAgvcyDoWNxdbFuvt) for themselves. Employees are not able to edit requests that have been approved, rejected or are in the past. 

::Image[]{src="https://api.archbee.com/api/optimize/zxjhb7-DqnuzAP-lru1l3--EvrRnGZh3vam5uZ3jGR1-20250819-130448.png" size="50" width="1196" height="1710" position="center" showCaption="false"}

## Delete a time off request

As an admin, you are able to delete any pending or approved time off request. Employees can also delete requests. 

To delete a time off request:

1. Go to the person's profile
2. Select the **Time off** tab
3. Select the request that you would like to delete using the checkbox on the left of the table. 
4. Click **Delete **in the actions buttons at the top of the table
5. Type DELETE and confirm the deletion of the time off request. 



## Request time off for another person

As an admin, you are able to add time off for anyone in the organization. 

To request time off:

1. From the left sidebar, select **My Profile**.
2. Go to the **Time off** tab. 
3. Click **Request time off for Person's Name**
4. Complete the time off request
5. The request will be sent to your manager for approval by you and added to their time off list. 

![](https://api.archbee.com/api/optimize/CXAjUAezd9VEEVQBIYmdw/NqClFSZTm3m3TEENw3mW__screenshot-2024-02-09-at-14826-pm.png)

## Approve or reject a time off request

As an admin, you are able to approve any pending time off approval requests regardless of who the person is. 

To approve or reject a time off request:

1. Go to the person's profile
2. Navigate to the **Time off** tab
3. Select the request that you would like to approve or reject using the checkbox on the left of the table. 
4. Click **Approve **in the actions buttons at the top of the table
5. Add an approval note and click **Approve** or **Reject** to submit the approval. 

![Time off actions](https://api.archbee.com/api/optimize/CXAjUAezd9VEEVQBIYmdw/B-ETayX4zyK5HVTKQTsbB_screenshot-2024-02-09-at-15405-pm.png)

## Reassigning an approver

If an approver is not available for a period of time, you can reassign the approver for individual requests. Navigate to the employee’s profile page or [Task](docId:1nEEnToGeYECUAAhFwNNZ) page, and check the box next to the request you want to reassign. 

Click “**Reassign**”, and you can choose a different approver. The new approver will get an email notification and the task will display on their home page. 



##

## Visibility of time off

The default visibility for time off requests. is the following:

| **Role**                   | **View current and future time off requests ** | **View previous time off requests ** | **Edit time off policies** |
| -------------------------- | --------------------------------------------------- | ----------------------------------------- | -------------------------- |
| Employees                  | ✅ For the entire organization                       | ❌ Only for self                           | ❌                          |
| Managers                   | ✅ For the entire organization                       | ✅ For people in thier reporting line      | ❌                          |
| Owners & People Ops Admins | ✅ For the entire organization                       | ✅ For the entire organization             | ✅                          |



### Customizing time off visibility 

There are several ways to adjust time off visibility: 

1. Adjusting the sensitivity settings for built in Time Off fields or Category. You can view Time Off fields by filtering to the Time Off Category on the [Fields Page.](docId\:XYrLLTZxiE-BV4ZKzEs_g) 
2. Use [Custom Roles](docId:-WqkyL-Bv1QG2J9obE7uF)  to grant permission to `timeOff` or `timeoffPolicy`.

![Time off fields](https://api.archbee.com/api/optimize/CXAjUAezd9VEEVQBIYmdw/pQQsFzkBpf_KzHkPBYjxW_screenshot-2024-02-23-at-35920-pm.png)



## Customizing time off visibility