Org Rollout Toolkit
All-Org Rollout Toolkit
Everything you need to launch ChartHop to your entire organization — from executive sponsorship and talking points to day-one employee communications. Download, customize, and go.
🗂 Start Here: Core Planning
Align your messaging and prepare your project sponsor before anything goes out to the org.
📋 Talking Points
The foundation for all rollout communications. Core messaging on what ChartHop is, why you're rolling it out, and audience-specific talking points for every group.
🎬 Project Sponsor Video Script
Fill-in-the-blank scripts for your executive announcement. Includes a 60–90 sec pre-launch version and a 30–45 sec go-live version, plus recording tips.
📣 Announcement Communications
Build awareness early — post across multiple channels 3–4 weeks before go-live.
✉️ Announcement Email Templates
Project Sponsor email templates for five audiences — internal team, leaders, HR admins, managers, and all employees. Each answers the key questions your audience will have.
📢 Announcement Communication Templates
Ready-to-use copy for your intranet/employee portal, Slack or Teams, and company newsletter. Spark interest and reduce uncertainty before go-live.
🚀 Pre-Launch Enablement
Send these 1–2 weeks before go-live to drive training and build launch-day confidence.
⚡ Enablement Communication Templates
The full countdown kit: manager readiness email (T-14), employee readiness email (T-7), go-live day email, intranet portal copy, Slack/Teams countdown messages, and an internal newsletter block.
How to Use This Toolkit
- Start with the Talking Points. This is your messaging foundation — fill in your company name, goals, timeline, and audience-specific benefits first.
- Prepare your Project Sponsor. Send them the email templates and ask them to send the leader and all-employee emails on your announcement date.
- Post announcement communications 3–4 weeks before go-live across your intranet, Slack/Teams, and company newsletter.
- Send enablement comms 1–2 weeks out. Manager email at T-14, employee email at T-7, and countdown Slack messages at T-3 and T-1.
- Launch! Send the go-live day email and Slack message first thing in the morning. Have your People team standing by.