Working with the Fields page
You view and manage fields from the Fields page. To open the Fields page, from the left sidebar, select the Settings (gear) menu and choose Fields.
From the Fields page, you can:
- Filter fields by status, category, or usage
- Search for specific fields
- Export a list of fields
- Add custom fields
- Manage field categories
- Show or hide fields
You can view the list of fields available in your ChartHop organization from the Fields page. You can see which fields are in use, their category, what type of data they store, and their data sensitivity levels.
If you want to find out more about how to create filters and calculations using fields, see the Carrot reference which include a list of supported fields. Learn more.
You can’t edit the built-in fields included with ChartHop. You can also customize the list to show only the fields you are interested in.
To view fields:
- From the Settings (gear) menu in the left sidebar, select Fields.
- Select a column header to sort the list in ascending or descending order.
- Use the filters at the top of the page to customize which fields are displayed.
- Status – Select Active or Hidden fields.
- Category – Select a category. The default view includes all categories.
- Used in form – Select a form in which to view the included fields.
- In Use – Choose Yes, No, or –. Use to find custom fields that are in use. A dash (-) indicates that the field is either a built-in field or a calculation.
A custom field is considered "In Use" when data is currently stored in it. You can use this to know when a field is being actively used in a form. Data from an in use field can be accessed on a "read-only" basis.
You can export a list of fields as a CSV file when you need to review and audit your custom fields or select fields for a spreadsheet you’re importing to ChartHop (learn more). Field exports contain information including label, code, type, who the fields apply to, their date, and their sensitivity.
To export a list of fields:
- From the Settings (gear) menu in the left sidebar, select Fields.
- Select Export.
- Select Download to download a CSV file containing your fields list.
You can hide fields so that your users won’t see them. When a field is hidden, it is hidden from everyone, regardless of any data sensitivity rules you’ve set. This includes forms, associated Carrot queries, and the Data Sheet. Hiding a field doesn’t remove it from ChartHop, it only removes it from view.
You cannot delete, modify, recategorize built-in fields. However, you can hide them on the Fields page.
For example, if you have a time-sensitive employee survey that was sent out for a specific event, you can hide the fields after the event has passed and they are no longer needed.
When you hide a field that was previously added and saved as a column in a Data Sheet view, the hidden field continues to display in the Data Sheet view. To fully hide the field, you must remove the column from the Data Sheet view. Learn more.
To hide a field:
- From the Settings (gear) menu in the left sidebar, select Fields.
- From the row menu (⋮) next to the field to hide, select Hide.
Hiding a field also hides it on the Fields page. To view hidden fields, select Hidden in the Status dropdown.
If you want to unhide a field that you have previously hidden or view a list of all fields that are hidden, you can do so from the Fields page.
To unhide a field:
- From the Settings (gear) menu in the left sidebar, select Fields.
- From the Status menu, select Hidden to show all hidden fields.
- From the row menu (⋮) next to the field to show, select Unhide.
