Set up key dates
Key dates control when your compensation review takes place, how it's populated and organized, when reviews and approvals are due, and when all changes made within the review cycle should go into effect within your primary ChartHop organization. Date and time formats are based on your organization's settings.
To set up key dates:
- From the left sidebar, select Comp or select More and select Compensation reviews.
- Open an existing compensation review with a status of Not started or Paused.
- Select the Key dates tab.
- Choose a date for each key date field. See below for descriptions.
- Once entered, all dates are saved automatically.
This table describes Key Dates and how they work:
Key Date | Description |
Cycle starts | This is the date when you want the compensation review cycle to start and when you plan on launching the review so that reviewers and approvers can access the compensation review cycle. Please note that a compensation review cycle is not active until you launch it manually. Learn more. By default, this date is set two weeks into the future. This date displays to reviewers and approvers in the timeline during the live cycle. |
All reviews due | This is the deadline for reviewers and approvers to submit their reviews and approvals. You can select the Skip incomplete reviews after due date checkbox to automatically skip incomplete reviews on the All reviews due date to unlock final approvals. When incomplete reviews are set to be skipped, you can't edit the All reviews due date once it has passed. Learn more. This date displays to reviewers and approvers in the timeline during the live cycle. |
Final approval due | This is the final approval deadline. This is also the default date that is used to structure your compensation review (unless you select a different effective date for primary data). Learn more. Once a cycle is concluded, ChartHop freezes all primary data in the compensation review as of this date to help maintain accurate read-only access. You can't edit this date after you have launched a cycle unless you set a different effective date for primary data. By default, this date is set six weeks into the future. This date displays to reviewers and approvers in the timeline during the live cycle. |
Effective date for primary data (optional) | This is the effective date that is used to structure and organize your compensation review when the Final approval due date is not used. By default, ChartHop uses the Final approval due date as the effective date, but setting a separate effective date is recommended in cases where you want to better control the data that displays in the compensation review (for example, due to differences in payroll dates and cycle timelines). Learn more. You cannot edit this date after you launch the cycle. |
Effective date for payroll (optional) | This is the date where all changes proposed and approved during the review cycle should go into effect. This date is pre-populated in the CSV export for the compensation review cycle. When this date is not defined, the value defaults to the Final approval due date. This date displays to reviewers and approvers in the timeline during the live cycle. |
By default, your compensation review includes employee data based on how your primary org data looks like on the Final approval due date. However, you can change this date to an earlier date to adjust the employee data that is included in the compensation review (for example, when you want to lock primary data a week before the compensation review starts rather than using the Final approval due date that is set in the future).
To select a different effective date for your compensation review, unselect the Use final approval date as effective date option and select a different Effective date for primary data instead.
Changing the effective date could impact the number of employees included in the compensation review, as well as the information included about those employees. Certain employees or managers may or may not be included due to organizational changes made after the effective date you choose.
Any changes you make to your primary org chart data (for example, terminations, changes to compensation) are included in the compensation review only when the effective date for those changes is before the Final approval due date/Effective date for primary data date.
The Skip incomplete reviews after due date option automatically skips any reviews that haven't been completed as of the All reviews due date and marks them as Skipped. Reviews are skipped on the day after the All reviews due date.
Any remaining To-dos for lower-level reviewers and approvers are cleared, enabling final approvers to go in and perform their final review without having to wait for all incomplete reviews to be completed and submitted.
Skipped reviews become read-only and can no longer be edited. Reviewers and approvers receive a notification at the top of their compensation review letting them know that their reviews and approvals were skipped because the deadline has passed. Any previous changes entered by reviewers and approvers are maintained.
When the Skip incomplete reviews after due date option is enabled, you can't edit the All reviews due date once the All reviews due date has passed.
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