Sharing form responses
You are able to allow forms to be shared automatically after they are submitted using settings in the form. See details on how to set this up in Form responses workflows.
Depending on the form settings and your user permission, you may have permission to share a form response. If you dod then you will see a "+" icon in the bottom right corner of the form response. If you do not see the "+" icon, then you do have permission to share the form response.
To share the form:
- Click "+" icon to bring up the sharing menu.
- In add people or groups, type in the name of the person or group would like to share with then press enter or select them.
- Select the role that you would like to assign them.
- When you have added everyone you would like. Press Save.
- The people who you have shared the form response with, will receive a notification.
This table shows what each level is able to do with the form response.
| View response to questions | View response to fields | Edit responses | Share with additional people | Delete responses |
|---|---|---|---|---|---|
Viewer - standard data access | ✅ | Limited to fields they have access to. | | | |
Viewer - full data access | ✅ | ✅ Can view full response | | | |
Editor - full data access | ✅ | ✅ | ✅ | | |
Owner - full data access | ✅ | ✅ | ✅ | ✅ | ✅ |
