Controlling sensitive data
You can set sensitivity levels on certain data in ChartHop to ensure that only users with permission to see sensitive data can view it.
Controlling the sensitivity levels on the custom fields and forms you use in ChartHop allows you to ensure your organization has the right data to make decisions and that sensitive data isn't shared with employees who shouldn't see it.
You can't change the sensitivity level for a built-in ChartHop field. Use the Fields page to view the sensitivity levels for the fields used in ChartHop. Learn more.
Assigning sensitivity levels to specific data ensures that data is shared only with the appropriate users (for example, 1:1 notes or planning scenarios are shared only with managers).
You can customize the sensitivity levels on the following aspects of ChartHop:
- Custom forms
- Custom fields
- Custom profile tabs
The following sensitivity levels are available within ChartHop:
Sensitivity Level | Description | Examples |
|---|---|---|
Org Public | Visible to the entire organization (in other words, this is data that is considered public knowledge within a single organization). | Org chart and structure |
Manager-Shared | Use this option to grant access to an item to a manager and direct report that it is associated with. Visible only to the following:
|
|
Manager-Only | Use this option to grant access to the employee's manager only. Visible only to the following:
| Manager performance reviews |
Personal | Visible only to the following:
| Birth Year |
Highly Sensitive | Only visible to those with sensitive access. |
|
ChartHop's built-in fields have default sensitivity levels that you can't change. For example, personal data fields like home address and home email have a data sensitivity level of Personal. However, your organization may have created additional fields for employee data that are org public. To keep yourself up-to-date on the sensitivity levels for the fields in your org, use the Fields page to view this information.
To verify your organization's data sensitivity for fields:
- From the left sidebar, select the Settings (gear) menu and select Fields.
- On the Fields page, sort the list by the Sensitivity column. You can choose Sort asc or Sort desc. The list sorts and you can scroll to view the sensitivity levels for particular fields.
Please consult our privacy policy for more information about how we protect your sensitive data and how it is used.
